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Negative feedback examples

Negative feedback should be formulated in a constructive way so the receiver can actually learn something from the feedback. This holds true for employee performance appraisals, real-time feedback, leadership development evaluations or 360 degree feedback reviews.

No matter what kind of negative feedback you give, make sure it's meaningful and fostering learning and personal growth. 
It is important to formulate constructive feedback in a way that you clearly describe the whole context that you noticed. Think of the situation, the specific behavior, the impact it had on you or team mates and some actionable tips to improve next time. 

Feedback is only valuable if it is constructive. It is important that you formulate feedback in a way that clearly describes the whole situation. Think of the context, the specific behaviour, the impact it had on you personally or the team.  Find more tips about giving constructive feedback from an employee perspective here and from a manager's point of view here

 

Negative feedback examples for

Leadership Skills

  • You seem to struggle with communicating to your thoughts to your direct reports. If you struggle with this try set up one on one meetings to discuss how you could improve.
  • Being self conscious about what people say or think may not be conducive to making decisions or making a stand. Remember not everyone is thinking about you as much as you think they are. Try accept who you are.
  • You tend to give too much work to other team members and you end up not having enough work for yourself to do. Maybe delegate what you feel is the most important work to yourself before delegating other work.
  • You seem to have a manager style that instills fear in your employes. Try be less hostile and accepting of others.
  • You often allow employees to much room for excuses. Try adopt more of hardline approach you think they are not performing
  • Setting high expectations can be good, but if these expectations are not attainable don’t expect to always see results. Try lower the bar a bit and gradually get to the result you want to see.
  • You’re really great at being optimistic about your staff’s abilities. However, you can also be over optimistic sometimes. It’s ok to accept the fact that not everyone will live up to your expectations. Instead encourage growth and development.
  • When someone gives you an appraisal for a job well done, try and accept it more
  • It’s ok to celebrate the win sometimes. It’s really important that we celebrate reached targets and to share the celebrations with the team. They will appreciate the wins and work harder to achieve the next milestones.
  • Try and remember to give some positive feedback every now and then. feedback such as ‘You’re doing a great job’ or ‘You’re a real asset to the team’ can go along way in making the work environment more collaborative and engaging.

Negative feedback examples for

Communication Skills

  • You seem to struggle to put logical arguments forward. Try research an fully understand the argument before jumping to conclusions.
  • You’re great at writing with a single voice in mind and this is generally good for external communication. However, try to adjust your tone and style a bit more for international communication. Remember not everyone has the same skill set as you.
  • When others talk, try to actively listen and engage with them. This makes it easier for you to remember and complete their tasks.
  • You tend to cut people off before allowing them to fully speak their mind. It's ok to be silent and let others talk from time to time.
  • It’s ok to not fully understand everything. Try to let go and learn from other's interactions.
  • When others are trying to get their point of view across, you tend to misunderstand what point they are trying to make. Try listen more attentively before coming to a conclusion.
  • You tend to have an arrogance about you. Your colleagues are afraid of approaching you as you seem to be impatient and uninterested in their questions and interactions. Try to be more open and humble.
  • Your colleagues see you favoring other groups or people more than other. Try be more balanced in your approach. Understand each group and what they require.
  • You seem to struggle when making the case for others. Try jot down or use a voice recorder to help you remember what others have said.
  • When you negotiate you seem to fail to reach an agreement that beneficial for both parties. take your time and remember to say no every once in awhile.

Negative feedback examples for

Teamwork Skills

  • Remember people will trust you more when you get to know them. Take the time to have conversations with people.
  • When your colleagues are facing challenges, try to encourage or show support.
  • People thrive on positive recognition. Try give more credit after or during projects. you’ll notice a substantial difference in their behavior.
  • Publicly engaging in disagreements is not conducive to supportive and constructive work environments. if you’re having quarrels with team member, organize a 1 on 1 with them.
  • It’s ok to let your hair down once in a while. Try engage with the team by actively engaging in social events.
  • When team leaders assign tasks try and write them down and place them in your calendar so you know what to do and when to do it by.
  • You tend to unknowingly tell people things that aren't meant to be discussed. Try be more trustworthy when employees share their private information with you.
  • During team participation try give credit to other team members contributions. you seem to take the credit to often. when others deserve it, let them take the credit.
  • Try to be a little bit more inspiring, if you need help please do not hesitate to ask managers or the peers around you.
  • You seem to be quite erratic when delegating tasks to team members. If you know certain team members are good at certain tasks, rather allocate according to their skill set.

Negative feedback examples for

People Management Skills

  • You often take on too much working, leaving your colleagues with too little to do. Remember, taking on too much can result in work being completed half heartedly. Try be more trusting and allow others to take on more.
  • Employees feel discouraged working under your management style. Try adjust your management style, so your colleagues feel more enthusiastic.
  • You’re seen as a non conformist. While its is great to be a rule breaker and challenge authority, some things should simply not be continuously questioned. Try and accept it.
  • Mastering delegation is important as a manager and you need to effectively master this skill in order to be an effective manager. Try get some tips and techniques of how you can improve this skill.
  • You have the tendency to not disclose important information that the people involved need to know. It’s not good to hoard information as it hinders the workflow.
  • You tend to overestimate what people can do in certain circumstances and those people end up not coping. Try delegate work to specifically skilled employees. Some say your presence intimidates and alienates them from the rest of the group. Try be more inclusive and allow people to feel more comfortable in your presence.
  • When someone calls one of your team members out, be more open to the fact that they might be in the wrong. While your colleagues may see this as courageous it’s not conducive to an integrated company.
  • When you are overly argumentative and intimidating it creates a work environment of distrust and discouragement. Try develop an open temperament.
  • It is vital that your appraisals are as accurate as possible. If you’re thumb sucking it could result in negative review of the person in question. Try sit with every person, listen actively and track their performance over time to give more accurate appraisals.

Negative feedback examples for

Execution Skills (aka Getting Things Done)

  • When an opportunity presents itself, trying to react in a timely manner. A missed opportunity may result in the competitors getting ahead of us.
  • You tend to be quite the perfectionist and that's great! But sometimes the biggest risk is not taking any risk at all. Realize that it's ok to break things, it's a good way to learn!
  • It’s great to doodle and get your mind off things for a bit, but too often it starts to affect your workload. Try work on your time management skills and search the internet for tools of how to become less distracted.
  • Try set the bar a little higher when you're setting goals. You definitely have the ability to achieve more challenging targets and objectives.
  • You have great vision and ideas, however don't be afraid to act on these ideas. You may be pleasantly surprised by the outcome.
  • You know what has to be done but you seem to hesitate implementing it. Take the risk and “Just do it!”
  • It seems that you are no longer motivated or bored with the work you’re doing. Try push through to complete it. it can result in a better outcome for the company and you will no doubtedly be recognized for it.
  • Time management is a skill you need to work on. It's ok to miss a deadline every now and then but when it happens on a regular occasion it affects every department and puts the company on the back foot.
  • You seem to prioritize tasks, however you tend to stick to the tasks and get distracted easily. Try to organize your calendar so that you become more goal/task orientated.
  • You really have some fantastic ideas but you seem to lack the drive to see them through. Try to make these ideas a reality by getting some of your team members involved.

NEGATIVE FEEDBACK EXAMPLES FOR

Customer Service skills

  • You tend to send too many customer queries to management. Believe that you can fulfil the request confidently.
  • Continuously misunderstanding basic customer inquiries is not good for our company image. Ask more questions if you don’t fully understand what it is that our customers require.
  • If you struggle with the online data entry system, perhaps you should organise training so that you know how to use the system efficiently
  • You tend to speak down to our customers before dealing with the problem. This leaves our customers irate and not wanting to return.
  • When dealing with customers it’s absolutely vital that you take every question seriously and answer it with as much attention to detail as possible. Remember a question is never stupid.
  • You need to think in terms of the customer. It’s important that the customers needs always come first.
  • Remember there are certain number of outbound calls you should meet every month. it can be difficult if you do not plan your time accordingly.
  • Try listen attentively to your customer needs so that you can successfully understand what it is they require.
  • Try to proactively act on customer’s suggestions. if you think they are good suggestions, communicate them with management.   
  • Try be more timely about submitting product and service reports by the established deadlines. It is imperative for the team to understand issues so that they can be solved as quick as possible
  • You tend to fail at following up on customer requests and complaints. Try become more accountable and follow up with our customers as quick as possible.
  • Listening to customer complaints attentively and proactively can lead to greater customer retention. You need to be able to make sure you fully understand what the customer is complaining about to be a success in customer service.  
  • You need to start asking questions that are critical to the sale. Don’t be afraid to simply ask “are you going to purchase our product?” what’s the harm in asking?

NEGATIVE FEEDBACK EXAMPLES FOR

Innovation Skills

  • Try look at the bigger picture when implementing production ideas. It’s important not to become infatuated by the minor details.
  • You tend to have you get involved in too many things at once and your focus tends to span to many projects. Try focus on one project at a time, make sure you give your absolute all before completing the next.
  • You have some fantastic ideas, however you fail with the follow through. Set plans into motion with start date, deadlines, responsibilities and resources required, and see them out until the end.
  • You tend to see your colleagues who are more creative then you as inferior to your way of thinking. Logical thinking and creative thinking should go hand in hand and are critical for business innovation.
  • You seem to struggle selecting the best creative ideas. Try analysis each idea carefully so that the best decision can be made.
  • Try innovate by make changes in something established,such as  introducing new methods, ideas, or products.
  • Try to seek out new ideas from the people around you. schedule brainstorming meetings and open the floor to discussions
  • While it is great that you establish procedures that are simple and innovative, it’s important to gain approval before doing so, as new procedures may confuse and disrupt workflows initially.
  • Always acknowledge staff members who generate new ideas. This will nurture a work environment that encourages innovation and creativity.

NEGATIVE FEEDBACK EXAMPLES FOR

Project management skills

  • You tend to have difficulty accounting for time allocation. Try organise a time sheet or effective calendar system that will help with this.
  • Often you get lost in the countless number of details. Try look at the overall picture and delegate accordingly.
  • You often get easily distracted and end up doing something completely off track of the task at hand. Try handle your tasks one by one. it’ll cause less stress and you will be able to achieve a lot more.
  • When tasks don’t go according to plan, try make sure back up plans are in place to counter this.
  • Try look for ways to automate processes. It can be very time consuming to do tasks that can easily be fulfilled by a computer.
  • It is important to keep management in the loop when scheduling plans and alternating budgets so that they can plan accordingly.
  • When you schedule project start dates, make sure you adhere to the outlined time frame. If projects start after their intended dates, it can throw the entire project out and cause unnecessary stress.
  • It’s imperative that you consult other stakeholders when planning large scale projects as this is both time and resource consuming.
  • Its really important that you delegate tasks to your colleagues as goals and objectives can be missed if you personally take on too much. Have trust in your employees and hold them responsible if they do not meet your goals.

NEGATIVE FEEDBACK EXAMPLES FOR

Meeting Skills 

  • Try arrive at every staff meeting on time and always well prepared. This will ensure that meetings will go smoothly in the future.
  • Remember to respect other people's time by always arriving on time or five minutes before the scheduled event.
  • Always make sure that you take notes that require a further discussion so that you can easily follow up and complete things.
  • Remember to list all the task that are generated at the meeting. Make sure to write down which person is assigned to do what, and when the deadline is for each task.
  • Remember to ask the others in the meeting for their point of view if there are individuals that are dominating the meeting.
  • If you notice the meeting is deviating off topic, try steer it back to the important topic being discussed.
  • At the end of each meeting, quickly sum up what was said and make sure everyone understands what is required of them. Make notes to send to colleagues after the meeting.
  • During meeting, try observe the participants body language. if they portray boredom or appear uninterested, maybe you need a break?
  • During the meeting, try take the time to analyze how effectively you are running it. If there is enthusiasm, on point discussion and interest, it's a good sign you have successfully lead the meeting.
  • At the end of the meeting, quickly summarize what the next steps are and inform everyone that you’ll be sending them a meeting summary to their email addresses.